Every key,
accounted for.
KeyCustody tracks every physical key, code, and combination across your organization — and proves who had access, when, and why, on a record that holds up in a review.
Physical keys · codes · combinations — not crypto, not passwords
- Jul 09 · 09:14
Issued MK-03
J. Rivera · Maintenance
- Jul 09 · 16:42
Returned MK-03
J. Rivera · Maintenance
- Jul 10 · 08:05
Issued A-204
S. Okafor · Vendor · HVAC
- Jul 10 · 17:30
Combination set VAULT-1
T. Nguyen · Branch mgr
One shared data model, purpose-fit for
A pegboard and a spreadsheet can hold your keys. Neither can prove who had them.
When a resident disputes an entry, an examiner asks for March, or a volunteer moves on, "we think so" isn't an answer. KeyCustody turns key handoffs into a record you can actually stand behind.
The three questions every key raises
Know who holds every key
A live inventory of keys, fobs, codes, and combinations — each assigned to a real person or role, never a mystery drawer.
See when it changed hands
Every issue, return, and re-key is timestamped on an append-only ledger. The history is the record, and it can't be quietly rewritten.
Prove why access was granted
Attach the reason, work order, or authorization to each handoff — so a question months later has a one-line answer.
From messy drawer to clean record
Inventory
Add your keys, codes, and combinations once. Group them by property, branch, or building.
Issue & return
Hand off a key to a person or role with a reason attached. Log the return when it comes back.
Prove it
Pull the complete chain of custody for any key, or any person, on demand — for owners, examiners, or peace of mind.
Purpose-fit for how you actually work
Everything a physical key touches
Physical key inventory
Keys, fobs, lockboxes, gate remotes — cataloged with copies, cut codes, and location.
Codes & combinations
Track door codes, alarm PINs, and safe combinations, including who knows them and when they last changed.
Append-only ledger
Every event is immutable and timestamped. Corrections are new entries, never edits.
Roles & permissions
Assign access to people or roles, with tenant isolation between organizations built in.
Custody chain view
One timeline per key and per person, from first issue to final return.
Audit exports
Produce a clean, filterable history for any date range when someone asks for the record.
The history is the record — and it can't be quietly rewritten
Every issue, return, and combination change lands on an append-only ledger. Corrections are new entries, not edits. Tenant isolation keeps every organization's records their own.
- 1
- Shared system of record
- 3
- Industries, one data model
- 0
- Editable history — append-only
Bring order to your keys.
See how KeyCustody fits your properties, branches, or buildings — a short walkthrough, no pressure.